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Withdrawal and Termination

Program Termination by the School ACC reserves the right to terminate a student when he/she has failed to maintain minimum academic, attendance, financial, Code of standards or has failed to follow the drug policy requirements established by the school.

Except in extreme cases, failing to abide by these requirements will result in the creation of a written improvement plan created in coordination with the program participant, school director, program administrator, and/or program coordinator. The Alliance Career Centre reserves the right to adjust or cancel financial aid based on changes in eligibility, funding, and/or enrollment status.

MEDICAL LEAVE AND MAKE-UP WORK Students being treated for medical conditions which include hospitalization must obtain a doctor’s statement indicating whether they are physically able to continue in the program without restriction of required classroom and clinic activities. Students will have earned credit for all successfully completed work up to the point of departure, but upon return must take it upon themselves to schedule make-up work within one week for each instructor. A $25-per-hour fee may apply and will be payable prior to the make up time. (Refer to program specific policy.)

Program Withdrawal by the Student

Students can withdrawal from a program at any time during the program year, keeping in mind that all financial obligations must be kept to the school according to the Cancellation / Refund Policy (both below). Requests for program withdrawals may be made by phone, in person or in writing.

Cancellation / Refund Policy:

In cases of program termination or student withdrawal, you may be responsible for tuition and/or repayment of any financial aid you have received but have not yet earned based on the following tables.

Those eligible for a refund under the policies defined below will be issued a refund within 45 days of the planned class start date or 45 days from the student’s last day of attendance.

Withdrawal Prior to Start

Reason Tuition Application Fee Test Fees Reservation Fee
Application is not accepted FULL REFUND FULL REFUND N/A NO REFUND
The class is cancelled FULL REFUND FULL REFUND NO REFUND FULL REFUND
Student does not meet admission requirements FULL REFUND NO REFUND NO REFUND NO REFUND
Withdrawal prior to start date or within 3 days of orientation FULL REFUND NO REFUND NO REFUND NO REFUND

Withdrawal after Program Start (Refunds are calculated as a percentage based on the number of hours attended as of the withdrawal date using the chart below.)

Time AttendedAmount Refunded for Payment Period
1st-3rd Day of Payment PeriodNo charge for tuition, however, if books, tools or supplies have been opened/used, they cannot be returned and the student is responsible for payment.
4th Day – 30 Hours of Payment Period90% of tuition for period, plus books, tools, and supplies
31 – 60 Hours of Payment Period50% of tuition period, plus books, tools, and supplies
61 – 90 Hours of Payment Period25% of tuition for period, plus books, tools, and supplies
Over 90 Hours of Payment Period0% of tuition for period, plus books, tools and supplies

In the case of a student who has financial aid, a return calculation is made using the Return to Title IV formula required by the U.S. Department of Education. The Return to Title IV calculation determines how much aid a student has earned as of the withdrawal date and whether any funds must be returned to the government. After the aid earned has been calculated, the chart above is used to determine if the school owes the student a refund.

For the benefit of the student, if a participant fails the first class of the LPN program, they will only be charged for the first class along with all applicable book and fees. All charges before this point will be prorated and charged at an hourly rate, including all book charges and any applicable fees. Early withdrawal from a program may affect the Federal monies that a student is entitled to.

Disclaimer of Employment Guarantee: Although the staff at the Alliance Career Centre works very hard to prepare each student for employment in their field of study, we do not guarantee a job placement at the completion of the program. ACC has employees to provide job placement assistance to completers of full time and part time programs. Assistance may include help with resumes, cover letters, job-seeking skills and job leads. To be eligible for job placement leads, graduates are expected to keep their contact information current updated with ACC office.

Students/graduates are expected to participate in surveys administrated following program completion administered for the purpose of collecting information relating to employment status of the student/graduate and specific wage. Information collected is used for reporting purposes only and is not reported in relationship to a specific individual.

Return to Title IV Policy

Student Services

The Alliance Career Centre is a clock hour school and is required to take attendance in all full time programs.

Program termination or withdrawal, initiated either by Alliance Career Centre (ACC) or by the student, may result in both ACC and the student returning money to the funding sources. Refunds to Title IV will be established using the “Treatment of Title IV Funds When a Student Withdraws From a Clock-Hour Program” form, except in the case that the withdrawal date (or termination) occurs after 61% of the payment period. Up through the 60% point in each payment period a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.

Order of Return of Student Financial Aid Program Funds

Funds that are required to be returned to the U.S. Department of Education must be returned in the following order:

1. Unsubsidized Federal Stafford Loan

2. Subsidized Federal Stafford Loan

3. Federal PLUS Loan

4. Pell Grant

The student will be responsible for any outstanding balance owed ACC that Title IV (financial aid) funding did not cover.

Upon request, worksheets used to determine the amount of refund or Return of Title IV aid are available in the Student Services Office.

Return of Title IV Funds (Financial Aid)

If a student withdraws or is terminated from ACC, the student may be required to return a portion of the federal funds awarded. A student can begin the official withdrawal process by notifying the school of the intent to withdraw from the Alliance Career Centre or the student can unofficially withdraw by ceasing attendance. Whether the withdraw is official or unofficial the date of withdrawal is the last date of attendance for the purpose of determining all refund calculations. The student’s date of withdrawal will be determined from the attendance records that are on file with the attendance secretary. The last date of attendance will be the withdrawal date as determined by the weekly attendance records. ACC must determine within 15 days from the last date of attendance that a student has withdrawn. ACC must return any unearned funds to the Department of Education within 30 days from the date of determination of the termination/withdrawal by the return calculation.

Post Withdrawal Disbursement

If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, ACC must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. ACC may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees and book charges (as signed by your enrollment agreement with ACC). If you do not give your permission, you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school.

There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not receive any Direct Loan funds that you would have received had you remained enrolled past the 30th day.

If you receive (or ACCl) excess Title IV program funds that must be returned, your school must return a portion of the excess equal to the lesser of:

1. Your institutional charges multiplied by the unearned percentage of your funds, or

2. The entire amount of excess funds.

ACC must return this amount even if it didn’t keep this amount of your Title IV program funds.

If ACC is not required to return all of the excess funds, you must return the remaining amount.

Any loan funds that you must return, you repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.

If the determination is that the student is owed a post withdrawal disbursement or has a credit balance after the student ceases attendance, ACC has 14 days to return the funds to the student. If the student cannot be located ACC must return the federal funds to the Title IV programs.

The percentage of the Title IV Financial Aid to be returned is equal to the number of clock hours attended in the billing period divided by the number of hours that were scheduled. For example, if a student has completed 30% of the billing period they have earned 30% of their financial aid. However, once a student has completed 60% of the hours in a billing period, 100% of the financial aid awarded that billing period will have been earned.

NOTE: If financial aid funds have been released to a student because of a credit balance on the student's account, then the student may be required to repay some of the aid if the student withdraws.